How to Batch Work for Wedding Planners

Jan 21, 2022

 Are you feeling inspired by the jobs you’ve booked for 2022? Or are you already feeling overwhelmed thinking of all the work lined up for next year?  

Whether you’re a planner, stylist, coordinator or designer, our jobs are so rooted in giving for our clients. And even if you are a self-identifying workaholic who loves going above and beyond for your clients, it’s so important to set boundaries in place so you can work smarter and feel full at the end of the year.

One of the best ways you can set yourself up for success for the next 12 months is to batch work your year. Batch working is basically taking your work, breaking it out into pieces, and allotting a certain amount of time for each project. You can do this daily, weekly, monthly and yearly...really whatever works best for you.

If you have a dedicated wedding season (ex: certain months where you take jobs), I highly recommend batch working yearly. 

Here's what it looked like when I've batch worked my year as a wedding planner:

  • I didn’t open my books until after my season ended, and I took new bookings from September to February.
  • I focused on designing from November to March. 
  • I used March through June for coordination prep. 
  • I was only on-site for jobs from June to October.    

I guarantee that finding some kind of structure will help you thrive.
Here are the top 4 ways batch working will give you freedom in 2022:

  1. When you set up a yearly cadence with certain months for designing, others for logistics, etc. it takes so much stress away. You don’t have to focus on doing 100 things at once.
  2. The structure gives you a better timeline when clients have questions about process expectations. You can look at when you plan to work on certain tasks (ex: their design booklet, their day-of timeline, etc.) and give them a solid answer.
  3. Batch working will help you stay more focused on specific things – elevating your attention to detail.
  4. You’ll give yourself freedom to take time off without guilt – you can set up your year to take certain months off knowing that you already set aside all the time you need to create quality work for your clients.   

Regardless of how you batch work your year, I want you to set up your year to take time for yourself.
 When things start to feel chaotic, the batch working help you feel grounded. Plus, it gives you a schedule that helps you respect your time more.



If you're part of our Mae&Co Monthly community, I highly encourage you to take some time to visit our Batch Working Course and worksheet in our "Avoiding the Burnout" course series! If you're not part of our community, explore Mae&Co Monthly to learn how you can use batch making to have your best year yet. 

Become a Mae&Co Monthly member and get access to over 70 courses in our library as well as 4 NEW courses and Digital resources every month from here until forever. 

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